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Students start discussing project proposals suitable to their course with supervisors. Both students and supervisors start entering their preferences into the allocation database. Proposals can be sorted by degree course; only projects that have been approved as suitable for the course can be selected by students on that course. No allocations are produced at this stage.
Students who find none of the proposals suitable can start discussing a self-defined project with any eligible member of staff (typically, those who have submitted project proposals). The supervisor would have to enter the vetted proposal into the database marked as "student-defined" and include the student's name. A student-defined project must be listed as the first choice of both the supervisor who worked with the student to set the project, and the student for whom it was set. In addition to the standard vetting process, supervisors must also obtain the approval of the Projects organiser for such projects. This approval is to be sought no later than by the end of Phase 2. In case a budget, non-standard hardware or software is needed, the Laboratory Manager should also be contacted for permission. The whole process must finish before the end of Phase 3. Students: a speedy approval of your self-defined project is in your interest. As soon as Phase 2 begins, some of the "standard" project proposals will start to be firmly allocated. This means that, should your self-defined project be turned down, you would have fewer proposals to choose from.
Students on combined degrees with Mathematics who are not taking a Computer Science project in the following year must inform the Projects Co-ordinator that they do not require a project.
A "perfect-marriage" allocation algorithm is run at 0300 every day in this period. If a pair of student and project (supervisor) have ranked each other as their first choice then, as long as the supervisor has not reached his/her quota, the project is allocated to the student. This can in turn trigger the creation of new perfect marriages, as the remaining students (resp. projects) pop up in the supervisors' (resp. students') lists of choices.
At the end of this phase, allocations which are not "perfect-marriages" are effected where the students' preferences have greater weight than the supervisors'. No student will be allocated a project unless they have ranked it.
The database is reopened again with the remaining, hopefully very few students. The current supervisors of these students are E-mailed with the list ot their names, and requested to advise the students and/or make a final choice on their behalf. The process ends when all allocations are made.
Dr J. Cussens / Projects Coordinator / jc@cs.york.ac.uk Last modified: Fri Jan 27 09:39:28 GMT 2012