In the project presentation room will be a technical assistant and an academic member of staff. The technical assistant will help you to get ready your presentation and who will video record your project presentation. The academic will follow your project presentation and will ask you questions at the end.
The timetables for the 2012 student project presentations are :
Starting with 2011 the student project presentations will be audio/video recorded. The technical assistant will use a camera, located on a small tripod and under an appropriate angle in order to record your project presentation. The marking of your project presentation will be based on the audio/video recording.
In the view of the AV recordings of project presentations you should do the following:
The project presentations will take place in a room as specified in the project presentation timetable. In the room there will be an academic as session chair and a technical assistant. You should show up 10 minutes before your presentation is supposed to start but enter in the presentation room only when the technical assistant will invite you.
You will be provided with a computer, similar with those from the computer laboratory and a projector.
A technical assistant will use the audio-video recording equipment and be available to help with technical problems that may arise.
Alternatively you may use your own laptop but in this case you will be responsible for its functioning. If you need to access your student files using the laptop it should have a wifi connection. If you need the power supply during the presentation and you want to use your own power supply you should arrange with the technical support to have the power adaptor safety-tested with at least 48 hours prior to the project presentations.
Most people will will use PDF or PowerPoint presentations but you may use other presentation software which is installed on the departmental computers or on your own laptop. If you wish you may present a demo of your project but only during the timing allocated to your project presentation.
Your project presentation will last 10 minutes, followed by questions. The questions and your answers are expected to take about 2-3 minutes. You will have to repeat each question for the sake of audio recording. The academic will interrupt your presentation if it gets beyond 10 minutes and the question and answer time together with the setting in of the next student will take 5 minutes.
Your project presentation will be marked together with the project report. The presentation will be one of the marking points from the general project mark.
The following guidelines are useful for organising your project presentation:
Refusing to be audio/videotaped
Students in this situation will have to submit an online request which would generate a Mitigating Circumstances (MC) form at least 3 weeks before their project presentation. Such cases will have to be well justified by medical or other reasons.
For how long and where the recordings must be kept
The recordings will be kept within easy reach until the Examiners' committee meetings and then moved to the archival system (high-capacity filestore) for the same period as the written exam scripts - 1 year in total.
Addressing privacy and data protection issues
Access to the video-recordings will be limited to the markers including those involved in adjudication, external examiners when they request access the project markers evaluation, persons involved in the recordings (the academic assisting the presentation and the technical person who helps with the AV recording), technical staff who manipulates the AV files. No other persons will have access to the AV recordings of student project presentations.
Having a copy of your own project presentation recording
You will be able to have a recording of your own AV project presentation recording. Your project presentation will be available one week after your project presentation took place at: